Intelligent Information Management

Make your documents and data work harder for you

Is it a challenge to access the right information at the right time? Are there too many different tools to choose from when you want to find a document? Can it sometimes feel like you're losing control of your data? You're not alone. Data volumes have expanded massively over recent years, and 78% of organizations say they feel overwhelmed by the vast volume, velocity, and variety of information from technology usage.

Without efficient tools to manage this flood of data and documents, there's a real risk of drowning. Your organization could find itself:

Unable to share documents easily
Losing control of document versions, revisions, and updates
Missing out on business opportunities
Shouldering a heavy admin burden
Coping with rising costs of internal processes
Struggling to comply with regulations like GDPR

That's why effective, intelligent information management is critical to helping organizations manage their documents and data effectively so they can put information to work for their business.

Benefits of Intelligent Information Management

Rapid access to the right data

Powerful search functionality and AI-powered features like summarization let you find and retrieve relevant information at the right time, quickly and easily.

Secure information access

With full control over permissions (which can be enabled through integration with Active Directory and LDAP), you can closely manage who has access to which information.

Digital transformation

Managing and accessing information digitally helps your organization move to paperless processes and saves valuable physical space.

Efficiency through automation

Automated information workflows streamline manual tasks and processes, saving time and costs and increasing your ROI.

Increased productivity

Simple, transparent workflows help people find the information they need more quickly, which boosts productivity.

Support for compliance

Audit-proof documentation of your processes supports your compliance with data protection regulations such as GDPR.

Revision-safe archiving

Archived information can no longer be changed or edited, so the integrity of your historical records is maintained.

Better online collaboration

A coherent, shared digital environment helps remote and dispersed teams work together more effectively.

Contact us for more information

Answers to your questions

Our document processing solutions help you do this. During conversion to PDF files (or other file formats), they use intelligent character recognition (ICR) to analyze document information (including handwritten text), name and classify files, and integrate files and information into the appropriate process. For example, if the solution identifies an invoice number on the document, it classifies it as an invoice and routes it to the appropriate system or business process according to a pre-defined procedure.
Information management solutions are especially useful in departments such as legal, accounting and human resources, where processes will benefit from being digitalized. With Konica Minolta's digital contract management, digital invoice management and digital personnel file, contracts, invoices and HR files respectively are stored in a single database. With everything in one place, information is available to authorized users at the touch of a button, speeding up processes like approvals while maintaining information security.
And in the mailroom, our digital mailroom simplifies incoming mail handling, and transfers all incoming items – both physical communications and emails – straight into the Content Management system.
A capable intelligent information management solution can help you keep data safe and meet obligations like GDPR. Look for a solution that enables you to control user access based on permissions and set printing and copying rules for additional protection. Your solution should provide a full version history and audit trail will show who changed what information and when. In addition, it should allow you to set data retention rules in line with regulations or your own policies. Our M-Files and Document Navigator solutions additionally offer AI-powered modules that recognize and redact personally identifiable information (PII) .

Over 19,500 customers in Europe trust Konica Minolta for Intelligent Information Management

We know that one size doesn't fit all, so we aim to develop customizable solutions that integrate seamlessly into your existing infrastructure and meet your identified expectations. More than 19,500 customers in Europe already rely on Konica Minolta as a partner to help them solve their information management challenges. As well as offering our own solutions, we partner with industry leaders in information management, such as Microsoft, Hyland, M-Files, Ayfie and ScanShare.