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Did you spend an eternity today – again – searching for files or information in different locations at your company? Were you forced to regenerate a file because the old one was nowhere to be found in the storage jungle? Or maybe you didn’t have info to hand quickly enough in a customer meeting, potentially costing you the deal? Konica Minolta manages to combine the convenience and simplicity of consumer search engines with all the power, control and security of an enterprise solution.
Today’s businesses are awash with data – with a potentially limitless supply of information and insight always seemingly within reach. Yet as the volume of data grows, the challenge of locating what you need when you need it – particularly across multiple applications and discrete data silos – is only increasing. Those unexciting searches for specific documents can rapidly become a time-consuming, expensive business, and have a negative impact on companies’ competitiveness.
“In our private lives smart devices allow us to quickly search for any type of information. When we come back to the office, this type of intuitive search is often not available and finding information proves challenging.”
With Konica Minolta’s smart Enterprise Search solution, endless searches are a thing of the past. It empowers you to find relevant information within seconds without switching applications or needing to conduct arduous searches across multiple systems. The system – essentially, your organisation’s internal search engine – localises, indexes and extracts every single file in use at your company.
No matter where the information you’re searching is located – in e-mail attachments, scanned documents, on SharePoint websites, on your company intranet, in the cloud or across a number of different departments – this think-outside-the-box solution finds, then retrieves, every possible kind of data, in any format, from any index.
Enterprise Search is perfectly suited to a wide range of industries, relevant to any company and sufficiently flexible for any team to use. The system supports your existing quality management structures and work processes – without forcing you to make excessive changes – saving you time when you’re searching and finding key documents.
Konica Minolta’s intelligent enterprise search solution gives you fast, easy access to all the data at your company – whenever you want, wherever you are. The smart, web-based search engine is also much more than just a solution for carrying out searches of metadata or file names: thanks to Optical Character Recognition (OCR), text and every possible type of content are converted precisely, then indexed – ensuring they are available for future searches.
Save money with an intelligent search solution
Find the document you’re looking for quickly, in every format and storage location – as easy to use as an internet search
Mobile access – whether you’re in the office, elsewhere on the premises or out on the road
Employees are given individualised access permission and stringent security standard
Can be used together with any data security software already in place at the company
Quick return on investment with low acquisition costs and even lower usage costs
The SSP AG is one of the leading Integrated Design studios in Germany with around 120 architects, engineers and industry experts. SSP were looking for a tool that enables them to search across all programs and different file formats and found with dokoni FIND from Konica Minolta a suitable solution.
Arcasa Arkitekter is capable of handling most kinds of architectural work. Its ability to do so is facilitated by having a partner to provide multifunction document and print solutions across all formats.
Arcasa Arkitekter is involved in a whole host of new construction, urban design and housing development projects. Since it was founded in 1986, the company has developed into a leading player with a good mix of experienced and young architects offering a range of skill sets. The key aim is to have staff with a broad range of skills able to manage projects from the analysis and conceptual stage to detailed engineering and implementation.This philosophy has stood Arcasa in good stead in a number of large projects, mainly for private individuals, and as a partner in many exciting building development projects. Premises along the Akerselva river are home to around 40 architects and a small yet efficient admin team.
Marianne Ruud from the company’s admin explains that virtually everything is focused on architectural work, and that activities can continue pretty much round the clock. “Although all work is carried out using digital tools, print is also a critical factor for ensuring results and forward momentum. This applies to both the admin and the architects, and to the visualization department.For this reason, it is crucial to have a document handling partner that understands our needs and can respond quickly when we need them to. This is exactly how our collaboration with Konica Minolta works, both in terms of servicing and general monitoring”, she explains.
Marianne Ruud and Karin Kristiansen are delighted that Konica Minolta is responsible for document handling in all formats. Pictured with the large format color printer.
Finding technical drawings with dokoni FIND
Arcasa’s head office is an old brick building on the banks of the Akerselva, with a history stretching back to the industry’s beginnings in the capital. The interior of the premises has recently been redesigned so that all employees work together in an open plan office set-up. At both ends of the premises is a Konica Minolta bizhub C360, a multifunction solution with color printing and copying in formats up to A3, including scanning. These two MFP solutions provide all employees with a shortcut to printing, copying and scanning. Special A3 color printing is widely used, preferably on 100gsm paper.
Draftswoman Karin Kristiansen explains that a large scanning project has just been conducted to digitally archive all old hand-drafted projects. “We found that every week, we were needing to hunt down old technical drawings for rebuilding, renovation or other purposes, so we carried out an archiving project whereby a large number of boxes containing old material was scanned in and OCR-read so that all the information is now searchable using the dokoni FIND search tool. Digital access and search functions obviously save a lot of time, and this is where Konica Minolta’s solution really comes into its own”, she explains.
The partnership with Konica Minolta has been in place for many years. Here, Marianne and Karin from Arcasa’s admin team talk to Thomas Kristiansen from Konica Minolta.
Large color formats
For an architecture firm, it is absolutely essential to have access to formats larger than A3. The visualization department often prepares presentations in wall format, and the architects also need large formats for project work and customer meetings. To ensure this, Konica Minolta works in partnership with Epson, the leading producer of large format color printers using inkjet technology.Using a powerful Epson large format color printer which is part of the deal with Konica Minolta, Arcasa is able to process all types of print and document handling in-house. “The large format color printer works really well. The visualization of projects and ideas is crucial to the company’s success”, say Marianne and Karin. They also emphasize that having two identical MFP machines provides a range of benefits, both operationally and for users. “They allow more flexible access to the machines, and simplify training, procurement of consumables and servicing. This is now a strategy we will continue to implement in the future”, the two agree.
Expertise = Success
There are many reasons behind Arcasa Arkitekter’s success, but a broad range of skills, competent management and a large implementation capacity are key. The subsidiaries DI (Design og Interiør) and Blår (providing 3D visualization) provide added value whilst managing projects in their own right. The company has taken part in building development projects in Oslo, such as Ringnes brewery, Kværner Lodalen and Fornebu, and in the head offices of companies such as Storebrand, Orkla and Glaxo Smith Klein.The company has developed a solid foundation for future success. “Choosing a supplier is also a contributing factor, and we will certainly continue our partnership with Konica Minolta”, explain Marianne Ruud and Karin Kristiansen from Arcasa Arkitekter.
Enterprise Search is a necessity for today's businesses. Calling up content on demand – whether it is needed as part of a worker's daily workflows or to comply with a regulatory body´s request, answer a customer service inquiry, find a recalled part in a manufacturing environment, replicate part of a proposal for a similar new project or serve one of many other functions – it should be quick and efficient.Challenge: Give users easy access to all your enterprise data (MS Office files, CAD drawings, Email attachments, Notes databases, CRM and ERP data etc.. Konica Minolta’s dokoni FIND brings all relevant information together in one single data stock and gives office workers fast and easy access to all company data without requiring them to switch between interfaces or applications. dokoni FIND automatically adds all relevant information into one Universal Index and helps users access the information they need, regardless of the format or the repository it is stored in.Working from a single point of access across all applications, dokoni FIND abstracts content from disparate data stores and helps users find and retrieve any type of data quickly and easily. It unites various connected data stores (both structured and unstructured) and is compatible with 300 popular file formats.
“Choosing a supplier is also a contributing factor, and we will certainly continue our partnership with Konica Minolta”
Marianne Ruud and Karin Kristiansen
Konica Minolta’s Smart Search allows you to access all of your documents within 1 click. Whether you have extra questions or just need a little guidance, please don’t hesitate to contact us, and one of our specialists will be in touch directly!
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