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We offer world-class workflow management solutions and workflow automation software to help you control and handle all incoming print jobs.
Workﬂow management systems help you deﬁne different workﬂows for different types of jobs or processes. In a print company, for example, a designed document might be automatically routed from the designer to an account handler and then to the prepress department.
Workﬂow management systems automate redundant tasks, and ensure uncompleted tasks are highlighted and followed up. They also control automated processes put in place to make administrative tasks like order processing redundant. The workﬂow reﬂects the dependencies required to complete each speciﬁc task.
Workﬂow automation can improve the quality of your output by reducing manual handling and human error, as well as speeding up turnaround times, so you can produce more work and increase revenue. After installing a workflow management system, you’ll wonder how you ever did without it.
Workﬂow is critical to success in the print business today because it can unify the different print technologies – such as offset, digital cut sheet, roll-fed and wide format devices – all of which require unique workﬂow processes for ﬁle preparation, print production and ﬁnishing. A print workﬂow consists of a sequence of connected steps having a work element that relates to machinery, the efforts of an individual, or a group of staff like account executives or press operators. The ﬂow element refers to a print job that is being transferred from one step to another in the end-to-end manufacturing process.
Animated workflow guidance is also available for certain features and troubleshooting tasks. This provides more visual direction of operating tasks and troubleshooting help for procedures such as paper jams and toner replacements.
An integrated workﬂow can prevent bottlenecks and utilise production capacity more efﬁciently. For print providers, improving workﬂow is the best way to focus attention and money and drive better business returns. It cuts costs by automating processes and reducing the number of human touches involved in those processes. Every time someone touches a product, it potentially costs time and money – but workflow management will free up your staff from time-consuming and error-prone routine tasks.
For maximum efficiency and competitiveness, large and mid-size printing companies – and similarly, enterprises that print their communication digitally in-house – need to integrate their printing infrastructure and automate workflows wherever possible. By opting for Konica Minolta’s workflow platform systems AccurioPro Flux and AccurioPro Connect, print providers and in-house print room operators can automate prepress data processing by connecting and automating a range of prepress processes.
Digitisation has made this possible, as well as enabling seamless integration of offset equipment with digital printing systems. The enhanced efficiency of previously time-consuming prepress data processing brings dramatic productivity increases. Digitisation also supports automation, improves workflow efficiency, and facilitates waste reduction – all essential for healthy profitability.
Lightning fast speeds, simple operation and powerful in-line finishing: our high-speed digital presses raise the bar in digital productivity by saving time and labour costs, as well as space on your production floor.
The Accurio range of digital systems is designed to meet the growing needs of new generation digital challenges. Meticulously engineered for print providers and professionals, these systems offer outstanding colour reproduction and registration stability as well as being able to create digitalised files from hard copies, efficiently and reliably.
Do many of your regular print jobs, such as manuals, consist of various PDF files from different sources, such as cover, instructions, warranty, and a contact page? And does their content tend to change frequently, when products are relaunched or regulations change, for example? Updating such complex information is usually complicated and time-consuming.
This is where AccurioPro Compile can help, letting you create print projects that can be used again and again, even when the content changes. These print projects are linked to the source documents filed in different network locations so that only the latest file version is ever retrieved and used. As a result, several authors working on the same print project can maintain their contents independently, and only up-to-date documents are printed – without any manual intervention whatsoever.
For maximum efficiency and competitiveness, large and mid-size printing companies – and similarly, enterprises that print their communication digitally in-house – need to integrate their printing infrastructure and automate workflows wherever possible.
In today’s increasingly complex printing environment, automated workflow management is becoming critical to simplify processes, reduce cost and speed up interaction and delivery times.
That’s why you need workflow management software:
Explore the countless different ways in which Konica Minolta software products could improve your operations. Konica Minolta solves the problems of your company, matches different working styles, and offers software solutions meeting the needs of your industry. By prioritising your needs at all times, Konica Minolta meets the software requirements of even the most demanding global organisations. Using the system, you can keep a lid on the cost of any printed or copied output, create advanced security measures to ensure sensitive documents don’t fall into unauthorised hands, and more.
Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.
Workflow management software is perfect for helping you gain a competitive edge by automating tasks that can take up too much time and resources. The systems also let you reduce labour costs and address budget constraints and the need to do more with less, optimize your productivity and eliminate the need to hire temps to perform manual tasks.
It gives you the flexibility you need, allowing you to expand your capabilities as time passes, ensure your confidential document are always safe with automated redaction, file conversion to password-protected PDFs, automatic application of copy protection features and more, as well as speed data entry – including forms processing with pattern-matching technology – and direct connectors to document management systems and other cloud storage providers. Workflow automation helps you stay focused, eliminate inefficiencies, minimize costs, reduce errors, become more efficient and gain greater insight throughout your workplace environment.
Consider these automated workflow benefits for your business:
Expand your capabilities as your needs change with modular architecture
Reduce labour costs
Safeguard and secure documents
Save time by automating manual tasks
Easily share and access information
Speed Data Entry
Prokom is the Konica Minolta User Community where you can find market research, information and practical tools, which will help you become better informed, more productive and ultimately more profitable. At Prokom we believe it’s not just about what you make, it’s about what you make possible
DIGITAL1234 presents you with four simple steps to more business. Konica Minolta’s business development program has been designed to enable print providers to thrive in their businesses. It takes an opportunity-based approach, showing customers in four practical steps how to identify, assess, justify and implement new business opportunities. All you have to do is register once to obtain all this valuable information – free of any obligation or expense.
How does this business opportunity fit into my existing operational setup? Our Assessment Guides, written by independent industry experts, will help you to assess in practical terms if your business is ready for a particular new business opportunity, for example Web to Print.
Why does it make sound business sense to look into a specific opportunity for growing your business? We offer a number of White Papers dealing with a wide range of topics, such as Web to Print, Variable Data Printing, Workflow Automation, Inline Finishing and Book Publishing.
Want to ensure successful implementation while avoiding pitfalls which can lead to disappointments? A step-by-step Implementation Guide written by an independent industry specialist will enable you to put the new business opportunity into practice in your company. Because implementing a new business opportunity can be a complex business, of course, we also offer you practical support throughout the implementation stage.
How have other print providers profited from a particular new business opportunity? Read how other customers similar to yourself have benefited in case studies from the different business opportunities fields. Then you can judge for yourself if the investment is worthwhile.
“This allowed our employees to spend less time on technology-related issues, and more time with customers...”
FAB Pro.Work is a commercial printer with a higher purpose. Operating as a separate business unit within FAB (over 650 people), FAB Pro.Work is a print service provider which, in addition to 11 staff members, employs 26 people who are physically challenged or have learning difficulties. FAB Pro.Work offers these people a work opportunity in a professional environment, and tries to pave the way for them to enter the open labour market. These people are mostly responsible for the order handling process and the various finishing aspects of print jobs. Under the motto “Print is our Business”, FAB Pro.Work focuses on providing digital print services, but also offers traditional offset products through a partner organisation.
In 2009 FAB Pro.Work was facing financial difficulty due to its high running costs and declining revenues. According to Mrs Sandra Raninger, Operations Manager at FAB Pro.Work, it was necessary to restructure the organisation and to build a much more cost-efficient print production process.
During this process, FAB Pro.Work spoke to Konica Minolta and realised there were real opportunities to reduce costs and improve efficiency in the production process. Amongst other hardware and software solutions that were considered, they realised they could standardise and automate the order acceptance and job preparation process, which had involved many manual touch points. Under the new system, job tickets could be generated up-front with AccurioPro Flux, creating a far more streamlined production workflow.
This allowed the operators to pay more attention to other parts of the production process and significantly reducing the production turn-around time. The management of FAB recognised that the new solutions would deliver the necessary cost reductions and productivity improvements, and approved the plan, leading to full implementation in 2011.
More than a year later, it became clear that the new solutions had indeed made it possible for FAB Pro.Work to become successful again. The total cost of the print production process was reduced by almost 50%. There was also a significant reduction in the amount of time needed to accept and prepare print jobs, which allowed employees to spend less time on technology-related issues and more time with customers, improving customer service.
With the new and improved workflow process in place, FAB Pro.Work is now looking to expand its business. One of the first areas of expansion the company initiated was to discuss with BBRZ holding, which FAB is part of, the possibility of having bigger print jobs at the various sister companies routed to FAB Pro.Work.
In essence, the company is seeking to act as a central reprographic department for its sister companies within FAB, further increasing print volumes. “The future is bright,” explains Sandra Raninger. “With the standardisation in our workflow processes now in place, we have room to expand. And if we had added a web-based print job submission tool for our sister companies, we would not just have optimised our internal workflow, but also made it easier to have customer submit jobs to us!”
Does the experience of FAB PRO.WORK sound like something you might like to repeat at your company?
For more information about how to streamline your workflow automation, or to speak to one of our experts, just click on Contact Us!
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